Transparency applicants

Transparency and information obligations for capplicants of VALEO IT GmbH

according to the EU General Data Protection Regulation (EU GDPR)


With this document, we inform you about the processing of your personal data by VALEO IT GmbH and the rights you have under data protection law.+



Responsible body / data protection


3, In der Scheibe
92706 Luhe-Wildenau

Phone: +49 (9607) 82 19 4 0
Telefax: +49 (9607) 82 19 4 199

Web page:

Data protection contact:



Categories / Origin of the data

As part of the application process, we process the following personal data:

  • Your reference data (last name, first name, name affixes)
  • Contact details (address, telephone number, email address)
  • Qualification data (CV, cover letter, degrees, certificates)
  • If applicable, photo / work permit / residence permit / date of birth
  • If applicable, criminal records / certificate of good conduct
  • In addition, all data that you voluntarily provide to us as part of the application process
    Your personal data is generally collected directly from you as part of the application process.

Your personal data is generally collected directly from you as part of the application process.

In exceptional cases, your personal data will also be collected from other bodies in certain constellations, for example from recruitment agencies.

We also use personal data that we have legitimately obtained from publicly available sources (e.g. professional networks).



Purposes and legal basis of data processing

When processing your personal data, the provisions of the EU GDPR, the BDSG (new) and all other (labor) legal provisions are always complied with.

We are aware of the importance of your data. Your personal data will only be processed for the purpose of effective and correct handling of the application process and for contacting you as part of the application process.

We also process your data if we have a legal obligation to do so, in particular the labor law. For special categories of personal data according to Art. 9 Para. 1 EU GDPR, also involves a balancing of interests, I.e. data processing only takes place if your legitimate interests do not outweigh.

Your consent also represents a permission for data processing. If you have given us your consent (e.g. for passing on the application documents to other business units), we also process your data for this purpose (Art. 88 (1) EU GDPR in conjunction with § 26 (2) BDSG (new)). If we obtain your consent, we will definitely clarify the specific purpose of the data processing and your right of withdrawal. Should the consent also apply to the processing of special categories of personal data in accordance with Art. 9 EU GDPR, we will expressly point this out to you in advance.



Data storage period

We store your applicant data until the application process is completed, respectively until we no longer need your data for the above-mentioned purposes or you have withdrawn your consent. If we enter into an employment relationship with you, we will continue to store the relevant applicant data, provided that it is still relevant for the execution of the employment relationship.

If, unfortunately, we have to reject your application, we will delete your application documents no later than 6 months afterwards.

Unless you have given us your consent to be included in our applicant pool and the associated longer storage of your application documents. In this case, we will delete your data after a maximum of 12 months or if you should withdraw your consent.



Recipients of the data / categories of recipients

Within our company, we ensure that only those departments and people have access to your application data that they need to carry out the application process or fulfill legal obligations.

With your consent, your data will also be transmitted to other related business units.

In addition, data transfer to certain public bodies is possible in legally required cases, e.g. tax authorities, law enforcement agencies may also be involved.



Third country transfer / third-country transfer intent

Data is only transferred to third countries (outside the European Union or the European Economic Area) if this is necessary for the implementation of the contractual or supplier relationship or if it is required by law or if you have given us your consent.

We do not (currently) transfer your personal data to any service provider or to group companies outside the European Economic Area.



Rights of data subjects

Your rights as a data subject are standardized in Art. 15 - 22 EU GDPR.

This includes:

  • The right to information (Art. 15 EU GDPR),
  • The right to rectification (Art. 16 EU GDPR),
  • The right to erasure (Art. 17 EU GDPR),
  • The right to restrict data processing (Art. 18 EU GDPR),
  • The right to object to data processing (Art. 21 EU GDPR).
  • The right to data portability (Art. 20 EU GDPR),

To exercise these rights, please contact: The same applies if you have any questions about data processing in our company or would like to withdraw your consent. You can also file a complaint against data processing with a data protection supervisory authority. 

If we process your data to protect legitimate interests, you can object to this processing at any time for reasons that arise from your particular situation; this also applies to profiling based on these provisions. We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that demonstrate your interests, rights and freedoms or the processing serves to assert, exercise or defend legal claims. 

If we process your personal data for direct marketing purposes, you have the right to object without giving reasons; this also applies to profiling insofar as it is connected with such direct advertising. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes.



Obligation to provide the data

The decision whether or not to establish an employment relationship with you can only be made if you provide us with certain personal data, for instance providing your resume. Obviously, we observe the principle of data economy and data avoidance in that you only have to provide us with the data that we need to fully review your application documents or that we are legally obliged to collect.

Unfortunately, we cannot check your application documents without this data.

Of course, you have the option of voluntarily provide us with further information in your application documents.




Automated individual decisions

We do not use purely automated processes to make a decision.